Creating Email Templates for Gmail

Video Tutorial: 

Tired of typing the same reply every time someone sends you email with a common question? Compose your reply once and save the email as a template. You can also include your signature. Later, you can open the template and send it again with just a few clicks.

Note: Email templates are available only in Gmail on the web. Templates aren't available in Gmail mobile apps.

Enable Templates:

  1. Open Gmail
  2. At the top right, click Settings > See all settings.
  3. At the top, click Advanced
  4. In the Templates section, select Enable
  5. At the bottom, click Save Changes

Create or Change a Template:

  1. Open Gmail and click Compose
  2. In the Compose window, enter your template text
  3. Click More > Templates
  4. Choose an option:
    • To create a new template, click Save draft as template > Save as new template
    • To change a previously saved template, click Save draft as template and under Overwrite Template, choose a template and click Save to overwrite it

Insert a Template:

  1. Open Gmail and click Compose
  2. Click More > Templates
  3. To insert a template, under Insert template, choose a saved template to insert in your email
  4. Compose the rest of your message and click Send

Google Support Article: Link

Last Updated: 01/23/2023 by YC